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Fun and productive meetingsWork meetings play an important part in any business and can take up a large amount of the business day, so it is important that the time is used effectively. Making meeting enjoyable and productive encourage participation and creativity. Laughter can also be a great way to improve employee morale.

While the priority of any meeting isn’t to have fun, it’s about creating a productive atmosphere. Try some of the ideas we’ve come up at your next meeting.

  • Most people learn by doing. Whenever possible, include hands-on activities, demonstrations, role-playing, games etc. Mix it up and keep people interested.
  • Organise contests to generate ideas and offer prizes to encourage participation. A little friendly competition can bring great results.
  • Change some aspect of your meeting every twenty minutes: presentation style, questions and answers, use a panel discussion, small group breakouts, videos, team presentations, feedback, etc.
  • Take away the table or remove all the chairs in the meeting room, and hold the meeting standing up. This should help encourage creative ideas and get through the meeting quickly.
  • Take turns being the meeting facilitator and come up with a new activity.
  • During nice weather, hold all or part of the meeting outside. A change in environment and spark new ideas.

Do you have any tips for spicing up a boring meeting? Give us your best tips in the comments below.

At Silverstream Retreat we host a large number of meeting for both big corporate companies and small non-profit organisations. These tips have been prepared for people who are new to taking meeting minutes, we thought that some basic guidelines might help to get you started.

Meeting minutes are a legal record of meeting proceedings, so it’s important to make sure they are accurate. Minutes are a source of information for people who can’t attend the meeting and as a reference for future use.

Prepare for the meeting

  • Get a copy of the meeting agenda
  • Get a copy of any documentations that might be sent out with the agenda or passed out at the meeting
  • Find out the names of those attending the meeting including any guests or speakers

Taking the minutes – content

  • The type of meeting, regular (weekly, monthly) or special (annual)
  • The purpose of the meeting
  • Name of the organisation
  • Date, time and place of the meeting
  • The name of the Chairman and secretary
  • A list of all attendees and those who could not attend
  • Whether the minutes of the previous meeting were approved or had any corrections made
  • All the main motions including the attendee making the motion, action to be taken, next steps and voting outcomes.
  • Items to be held over for the next meeting
  • Next meeting date time and place
  • Time of adjournment.

Writing the minutes

  • Writing the minutes as soon as possible after the meeting while still fresh in your mind
  • Be clear and concise
  • Follow the order of the agenda
  • Proofread the minutes.

Distribution

  • Ensure the Chairman has reviewed the minutes before distributing
  • Distribute a copy of the minutes to the attendees and those who sent apologies
  • Store the minutes for future reference
  • The minutes need to be revised, corrected and approved at the next meeting.

Acknowledgments

http://nancysylvester.com/docs/Resources/articles/meeting_minutes.html
http://www.rulesonline.com/rror-10.htm

 

 

 

 

 

When choosing a conference or meeting venue there is more to consider than just the budget. You want the venue to add to the experience for those attending rather than detract. A good conference venue will be well equipped, have a good layout and the right atmosphere.

We’ve come up with a list of things to consider when looking for a conference or meeting venue:

Location

  • Is the venue easily accessible to those attending?
  • Does the location offer the necessary road/rail/air links?
  • Is the venue location suitable for any extra events/shows/excursions that have been planned?
  • Is the location quiet and calm, and a distraction-free environment?

 

Availability

  • Is the venue available on the dates required?
  • Are any extras such as equipment, accommodation, etc. available on the dates required?

 Size

  • Is the seating capacity suitable?
  • Is there a full range of furniture available?
  • Are the meeting rooms large enough to provide a comfortable experience for those attending?
  • Are the meeting rooms well laid out? Do they allow for good views of the speaker without any obstructions?

Facilities

  • Does the venue have a variety of rooms? An auditorium? Small rooms for breakaway meetings?
  • Can the venue offer a projector, DVD player, electronic whiteboard and stationery?
  • Does the venue offer Wi-Fi internet access?
  • Do they have a photocopying/fax service?
  • Is there suitable lighting and power points?
  • Can they provide refreshments, tea/coffee?
  • Do they offer a selection of menus?
  • Are vegetarians, vegans and those with specific dietary requirements catered for?
  • Does the venue have enough parking spaces?
  • Are the rooms well ventilated and temperature controlled?
  • Will disabled delegates be catered for?
  • Is there a restaurant or bar for post-meeting networking and entertainment?
  • Do they have sports and leisure facilities?
  • Do they have facilities for team building activities?
  • Does the venue provide suitable accommodation?

Cost

  • Does the venue fall within the budget for this meeting?
  • What type of rates do they offer i.e. individual room hire rate,
  • Is a deposit required and if so how much and how far in advance?
  • What is the cancellation policy? Will you receive a full or partial refund?

 

You may want to come and visit Silverstream Retreat to see first-hand the layout and facilities and to meet our friendly staff. Call or email us today to arrange for a tour of our venue.

To answer any of the questions above, check out the conferences and meetings page on our website. To check availability or further details contact us today.

Also check out the testimonials from past conferences and meeting on our website.