When choosing a conference or meeting venue there is more to consider than just the budget. You want the venue to add to the experience for those attending rather than detract. A good conference venue will be well equipped, have a good layout and the right atmosphere.

We’ve come up with a list of things to consider when looking for a conference or meeting venue:


  • Is the venue easily accessible to those attending?
  • Does the location offer the necessary road/rail/air links?
  • Is the venue location suitable for any extra events/shows/excursions that have been planned?
  • Is the location quiet and calm, and a distraction-free environment?



  • Is the venue available on the dates required?
  • Are any extras such as equipment, accommodation, etc. available on the dates required?


  • Is the seating capacity suitable?
  • Is there a full range of furniture available?
  • Are the meeting rooms large enough to provide a comfortable experience for those attending?
  • Are the meeting rooms well laid out? Do they allow for good views of the speaker without any obstructions?


  • Does the venue have a variety of rooms? An auditorium? Small rooms for breakaway meetings?
  • Can the venue offer a projector, DVD player, electronic whiteboard and stationery?
  • Does the venue offer Wi-Fi internet access?
  • Do they have a photocopying/fax service?
  • Is there suitable lighting and power points?
  • Can they provide refreshments, tea/coffee?
  • Do they offer a selection of menus?
  • Are vegetarians, vegans and those with specific dietary requirements catered for?
  • Does the venue have enough parking spaces?
  • Are the rooms well ventilated and temperature controlled?
  • Will disabled delegates be catered for?
  • Is there a restaurant or bar for post-meeting networking and entertainment?
  • Do they have sports and leisure facilities?
  • Do they have facilities for team building activities?
  • Does the venue provide suitable accommodation?


  • Does the venue fall within the budget for this meeting?
  • What type of rates do they offer i.e. individual room hire rate,
  • Is a deposit required and if so how much and how far in advance?
  • What is the cancellation policy? Will you receive a full or partial refund?


You may want to come and visit Silverstream Retreat to see first-hand the layout and facilities and to meet our friendly staff. Call or email us today to arrange for a tour of our venue.

To answer any of the questions above, check out the conferences and meetings page on our website. To check availability or further details contact us today.

Also check out the testimonials from past conferences and meeting on our website.